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The use of artificial intelligence must be focused or it will be a costly waste, hears a project management forum

RIYADH: Artificial intelligence technology is expensive and requires project managers within their initiatives to identify specific areas that need a platform, according to an industry leader.

Fadwa Al-Bawardi, founder and CEO of FSAB Consulting, shared her thoughts on the final day of the Global Project Management Forum in Riyadh – an event that attracted more than 2,000 attendees.

Al-Bawardi said: “If they bring too many tools just as a fancy way (to say) we are using Al, it will have a negative impact on the project budget.”

She described artificial intelligence as a toolbox containing several different applications and instruments, adding: “All the algorithms, data and results generated are part of the applications and tools in this toolbox.”

Al-Bawardi discussed Al’s potential to streamline project management tasks, predict outcomes and provide valuable insights, saying, “Using AI tools during meetings increases efficiency and can analyze all audio conversations and can turn them into a list that can be used.”

She argued that the rise of artificial intelligence is part of the “fourth industrial revolution” and that the use of the technology will thrive in the field of prediction.

Al-Bawardi noted, “With AI, project managers can make predictions based on data fed into algorithms. The second level is the judgment that is essential in determining the accuracy of these predictions.”

Roy Mikhael of professional services firm KPMG said he believes the adoption of artificial intelligence will change the way projects are executed and monitored.

Mikhael said traditional project management offices often adhere to rigid processes and methodologies that may need to be more flexible to changing project needs or environments.

He reiterated that including Al in project management improves resource utilization, improves risk management and simplifies communication.

“This ensures that resources are used with maximum efficiency, leading to cost savings and improved project performance,” Mikhael said.

He added that it also enables flexible planning and agile execution, saying, “Al facilitates agile project planning by analyzing historical data, market trends and external factors to dynamically adjust project plans.”

Mikhael added that this approach ensures project flexibility and responsiveness to changing conditions.

“By integrating AI-powered performance monitoring, project managers can gain real-time insight into project progress, identify bottlenecks, and take timely action to ensure project transparency and accountability,” he said.

Mikhael discussed how the future of PMOs will involve adapting to new trends and technologies such as automating repetitive tasks, which in turn will lead to improved project tracking and reporting capabilities.

Additionally, this will include predictive project management strategies that use data-driven insights for better decision-making.

“Furthermore, continuous learning and improvement will be critical for the PMO in the future, enabling teams to stay ahead of industry developments and trends,” said Mikhael.

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